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      Kobas releases and updates 2022

      This article will keep you updated with major changes to the system throughout 2022.

      Last updated 08 Dec 2022

      We also maintain a Change Log on our website for our EPoS and Cloud. You can also see our Updates 2023 page, and Frequent Support Requests.

      December

      Detailed analysis of PISC sales, including by staff member added to the All Item Sales report. This update allows you to further analyse PISC's with no monetary value and PISC sales across EPoS Items and by staff member, to give you the ability to analyse your modifiers in more detail. This could help with staff incentives and KPI's.
      Report Engine: New Payments report This report allows you to see a list of individual payments used against tabs and orders in a specific venue on a date range.
      Deposit Redeemed detail added to the Cash Log Report We have added detail to show the original source of the Deposit Redeemed by payment type.

      November

      Changes to holidays: Irregular Hours Workers We have made changes to how holiday is accrued, taken and holiday pay is calculated for staff on irregular contracts as per recent case law changes.
      Update to Kobas System Preferences We have ensured that preferences available to you are relevant to your system account.
      Rotas for future venues Rotas can now be completed for venues that have future start dates, so you can be ready to open in time.
      National Insurance employers contribution decrease In April 2022, we made changes that allows us to easily change the Employers NI Contribution, as and when the government make changes to this. We have scheduled the Nov change.
      KDS Improvement to the Info Panel and information We have improved how KDS shows information associated with orders and items.
      Update to instructions to use iPad PWA for KDS We have updated our PWA iPad instructions to include how to set up your iPad as a KDS station.
      Financial logging added to Closing Task elements We have now began to log and display in cloud when users make changes to financial information, for auditing and variance exploration purposes. This release has added this to Till Float and Safe Logs. Cash Logs and Cash Bags will follow shortly.
      Ingredient and Product Display Names used for KDS counters We have now added the ability to set a 'Display Name' for your Ingredients and Products to simplify your Stock Counters on KDS for your chefs.

      October

      Stock Usage Comparison Report is now exportable You now the ability to export a set of data produced within the Stock Usage Comparison report.
      Kobas Display System We have released more updates to the functionality of our new KDS product.
      Bulk EPoS Item Manager You are now able to export your EPoS Item list in a spreadsheet, make some changes such as price and upload back into your account to make your changes. This will make price changes and updating menus a quicker process.
      Stock Checks When you complete a Stock Check, the system expects the count to be undertaken after close of business on the day it is recorded. The system now takes into consideration the deliveries received earlier that day where delivery and stock check are recorded on the same day.
      Stock Current Position report This report now splits your ingredients currently in stock by which supplier they have come from.
      Item (PLU) Manager list page Filters We have added an additional filter to the Item (PLU) Manager list page, so that you can view all EPoS Items that aren't currently in use on a menu. This will allow you to better manage your Account Hygiene.

      September

      Multiple email status for Stock Orders placed We have expanded the Stock Order system to display email status where the order has been sent to multiple email addresses.
      Kobas Display System This month will see the test release of our paperless check system, which we call Kobas Display System, or KDS. We will update our clients when this is available for General Release.
      iPad app changing to PWA technology Due to changes from Apple, we are moving our iPad app over to PWA technology. This means our old iOS App will become obsolete, and you will need to have moved over by 8th Sept.
      Updates to our EPoS Printing We have upgraded the system we use to manage our EPoS Printers. This has made some minor changes to receipt and docket sizes. We only support printers connected via Network.
      User Level: seniority respect We have made changes to ensure that users with access to Administration > Staff User Permission Levels can only view/edit user levels below their own.

      August

      PDQ Integration and stand-alone mode You now have the option to allow your system to also process stand-alone PDQ payments when you have your PDQ's integrated.
      Deleting suppliers is restricted Suppliers cannot be deleted if they are linked with active Orders or Ingredients.
      Cash Bags The ability to mark multiple Cash Bags as Banked and In Account at once, either for your own venue(s) or all venues depending on permissions.
      Adding shifts after a week has finished We have now limited the ability for people to add shifts retrospectively to prevent fraud. The permission level Hours Worked > Approve Hours is now required for users to be able to add shifts in the Hours Worked page after a rota is completed.
      Ability to auto-apply service charge to orders You now have the ability to set individual tills to automatically apply Service Charge to orders, in the same way as tabs.
      Training Certificates You can now see the uploaded certificates and documents against completed training courses.
      Holiday Request Cloud will show you who has approved and taken any actions on a Holiday request.
      InnStyle updates Your InnStyle dashboard will now show payments made on your Kobas EPoS for your accommodation bookings. 

      July

      Service Charge on Orders We now have given EPoS users the ability to optionally apply a Service Charge to an order (at the bar).
      Exportable Daily Sales Report The Daily Sales By Order Report is now exportable into a CSV and can be viewed in Excel.
      Venue Manager split permissions We have made changes to the way Venue Mangers behaves when you do not have the required permission to view certain sections. The system will now alert you to your lack of permission.
      Staff Exit Procedure

      We have improved the workflow when a staff member exits your employment. You will now be asked for the employee's last working day, and their use of and in the system will remain the same until the end of the operational day. You can also now select to remove access immediately for that staff member.
      Group Sales Report and Service Timings This new report breaks down group wide sales data by venue, date/time, consumption mode, category, service time and discounts. This can also be exported. Service Times should be named and times defined within your cloud account.

      June

      Service Charge changes Clients now have the ability to add Service Charge to an order that is in the basket, where it isn't added to a tab.
      Multi-Factor Authentication  Multi Factor Authentication increases the security of your cloud. This means that in addition to their password, once set up, MFA requires a code from a second device to log in. This can be set to be required for different user groups by Administrators and can be added by an individual user to their own account.

      May

      Cash Log line change We have added clarity to the Forfeited Pre-Paid Voucher line.
      Lead Types Our support team can now add Lead Types into your account, reducing the wait time for you.
      Stock Order Emails You now have the ability to track the emails sent by Kobas with your stock orders to your suppliers. You can also add a widget to your home page with this information for ease.
      Report Engine We have built a powerful reporting engine into our system that allows the emailing or transfer of data files/reports. This gives us flexibility to generate more reports quicker, more than doubling our reporting output. 
      Tab Card Payment control We have added the option to be able to turn off the "Pay Remaining Balance by Card" option within Tabs to assist in the correct recording of Card Tips.
      Gift Card individual images We now have the functionality to upload individual images to the different Gift Cards available.
      Ability to export all Cash Logs You can now choose to export all Cash Logs at the same time as a standard CSV, as opposed to individually by venue.

      April

      Changes to emailed Stock Orders through Kobas Cloud. When Kobas sends your Stock Order email either automatically via the Supplier Setting, or manually in the Stock Order screen; that email will still come from no-reply@kobas.co.uk, but if the supplier replies, it will go to your venues email address in Venue Details.
      Changed our working out of ENIC with national increases. We have ensured that all places within Kobas that work out and display Employer National Insurance Contributions have been updated to reflect the national changes.
      We have removed the Temporary Reduced VAT rate in line with government changes. Given that the Temporary Reduced (12.5%) VAT rate has now come to an end, we have migrated all EPoS Items on this rate to the Standard (20%) VAT rate. We have also removed the rate from options so it cannot be used going forward.
      Increased range of dietary tags We have a much more comprehensive list of dietary tags for EPoS Items to include labels such as "Kosher", "Halal", and "Low Alcohol".

      March

      Function to "Cancel Remaining Codes" in Loyalty Campaign When a loyalty campaign comes to an end, you may wish to cancel all unused codes to prevent customer using them beyond their intended period. 
      Tips by Employee Report Changes We have made some changes to how this report displays to make it easier to understand the calculations.
      The ability to access zero priced orders in the CIC Within the mobile ordering element of the CIC, you can now allow customers to place orders that have zero value.
      The exclusion of Closed Venues in elements of Kobas Venues which have been marked as permanently closed with an "end week" in Kobas are no longer required to have their Hours Approved for the Hours Export. Furthermore, closed venues won't appear in various drop downs throughout the system.
      Labour analysis reporting permissions There is a new permission level that allows you to define which venues managers can see in this area of reporting, keeping sensitive payroll information as confidential as possible.
      The ability to store and display various Nutritional Information In line with legal requirement changes for large companies to show certain menu items' calorie content, we have developed this feature and widened our Dietary Tags and allowed additional nutritional information to be stored and displayed.

      February

      Labour Cost Report changes Labour Costs Report has been changed to include venues with the cost of labour, regardless of whether that venue also has revenue. The Head Office venue however is not included in this report.
      Venues can now block Close Session with tabs open Each venue can be configured separately now to block a Z-Read whereby there are open tabs that have credit on them (ie. unpaid). Read how to configure this setting here.
      Account access only when T&C's are accepted Administrators have to accept the account T&C's when they initially sign in, and when they are renewed. If no administrator has signed them, Cloud and EPoS will be locked to all users, see here.
      Google Analytics tracking available for the CIC We have ensured that your customer portal website is now compatible with Google Analytics, allowing you to track traffic through the mobile ordering process. More information to follow.

      January

      Gift Card sales and redemption This is our initial 'Beta' release of our Gift Card solution. The system allows your customers to purchase Gift Cards from our online ordering system, and redeem them in your venues. You can read more about the system here. Watch out for further developments.
      Administrators can un-do Closing Tasks This piece of work now allows our client's Administrators to delete Closing Tasks that have been completed (Hours Worked, Cash Logs, Petty Cash, Handover, Float Logs, and Incidents) so they can be re-entered again retrospectively, to correct errors. Read here.