---
title: "Daily Tasks: Hours Worked"
description: This section allows you to review the hours logged in Kobas Cloud, and confirm that these were the hours worked by your staff for this day.
---

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January 29, 2026

# Daily Tasks: Hours Worked

## This section allows you to review the hours logged in Kobas Cloud, and confirm that these were the hours worked by your staff for this day.

 

**Who can use this feature:**  
🥇Accounts on all plans.  
🔐Users with access to **Rotas \> Hours Worked** permission.

Jump to:

- [Introduction](https://help.kobas.co.uk/daily-tasks-hours#intro)
- [Closing Tasks: Hours Worked](https://help.kobas.co.uk/daily-tasks-hours#hours)
- [Notes](https://help.kobas.co.uk/daily-tasks-hours#notes)
- [Approval and Payroll Export](https://help.kobas.co.uk/approving-hours?hsLang=en)

---

### Introduction

This article covers three elements of your Daily Tasks in further detail. For further detail, we would suggest reading the Daily Task section from the beginning:

1. [Daily Tasks Explained](https://help.kobas.co.uk/daily-tasks-explained?hsLang=en)
2. [Configuring your Daily Tasks](https://help.kobas.co.uk/daily-tasks-configuration?hsLang=en)
3. [Completing your Daily Tasks](https://help.kobas.co.uk/completing-daily-tasks?hsLang=en)

Further articles cover [Safe and Till Logs](https://help.kobas.co.uk/daily-tasks-floats?hsLang=en), [Cash Log](https://help.kobas.co.uk/daily-tasks-cash-log?hsLang=en), and [Incidents, Petty Cash, Handover](https://help.kobas.co.uk/daily-tasks-misc?hsLang=en).

---

### Closing Tasks: Hours worked

This page gets information from a variety of places, so it’s important to make sure that the times in the **Pay From **and **Pay To** fields are correct. These are editable by the manager completing closing tasks.

![](https://help.kobas.co.uk/hs-fs/hubfs/image-png-Jul-04-2024-12-28-31-7444-PM.png?width=670&height=151&name=image-png-Jul-04-2024-12-28-31-7444-PM.png)

#### **Staff on Rota**

If a member of staff is rota'd, their **Pay From **and **Pay To **times will be populated automatically. If the member of staff has clocked in and/or out on your EPoS, we will use their **Clock Times;** if they have not clocked in and out, the fields will be populated by their **Rota Start** **and End **times.

#### **Cover Staff**

If a member of staff was not on the rota for this day, but they have clocked in and out, they will appear under **Cover Staff**. Their **Pay From **and **Pay To **times will be populated by their **Clock Times**. If there are no clock times, you can still add shifts by selecting **Add Cover Shift**.

---

### Notes

- If a member of staff has not worked their shift you can give the reason by using the drop-down menu under **Full Shift Worked?**. This is where you can record sickness, authorised absence, and a variety of other issues.
- Please note that Kobas doesn't calculate Sick Pay or any other type of leave (such as Maternity) and these items will need calculating outside of Kobas.
- If **Worked** is selected from this menu, then the member of staff must have a shift length of over 15 minutes.
- It is important that a **Rota Role** is selected, otherwise, the cost of the shift cannot be correctly categorised in the labour costs element of Kobas. This will pre-populate for rota'd staff who were allocated a Rota Role in the rota.
- The **Break** column allows you to deduct a set amount of minutes from the staff member's pay for breaks. Where breaks are paid, leave this at zero.  
- The **Late **column simply allows you to record the amount and types of late against a staff member's HR file, for possible reference in the future.
- Any **Notes **added to the shift can be seen in the [Hours Export](https://help.kobas.co.uk/approving-hours?hsLang=en).
- **Tips:** If you are using our [tronc system](https://help.kobas.co.uk/gratuities-service-charges-and-tips?hsLang=en), then all members of staff will be allocated a percentage of the total tips pot. If you would like to add individual tips for certain members of staff, inputting a figure here will add these tips to the staff member’s pay in the hours export. In the example above, Daniel Gilligan has been awarded £50.00 in tips, in addition to any tronc he may have earned.

**Top Tip:** If you have staff working on days that you are not open for trade, staff can still clock in and out, and these times will be stored. A member of management will then need to add those shifts manually in the **Hours Worked** page, by going to **Rotas \> Rota \> Choose Week \> Hours Worked**.

 

For information on the next step, please take a look at **[Hours Approval and Export](https://help.kobas.co.uk/approving-hours?hsLang=en).**

 

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