Kobas can help you track your Cash Bags after they have been declared, through to banking and appearing in your account.
Last updated 04 July 2024
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Cash Bags in Closing Tasks
When completing your Cash Log in the Closing Tasks, you will need to declare the amount of cash, by denomination, in each of your "Cash Bags". The Cash Bag will also need to be given a reference (usually a number).
This is a way of being able to track money declared by an individual staff member, and is a vital step in your financial accountability.
From the point that the Cash Bag is created during this part of Closing Tasks, Kobas gives you the tools to be able to track it.
Cash Bag Management
Once the Cash Bag has been created, as above, users with the appropriate permissions can manage them in Daily Tasks > Cash Bags. You can see a list of bags that you can filter accordingly, and quickly see if it has been:
- Banked: This means the Cash Bag has either been collected by your Cash Management company or taken to the bank by your staff.
- Marked in Account: This means your finance team (or equivalent) has noted the value of the Cash Bag has been received in your Bank Account.
On this page, clicking on the Banked or Account icon will quickly mark the bag to the appropriate status. By using the tick box, you can select multiple bags at once to mark as Banked or In Account.
Cash Bags that have yet to be banked, will appear next to your Safe Log in your Opening Tasks (if they are enabled).
Furthermore, on this screen by selecting Edit on the cash bag, you will able to edit the cash bag values, to correct errors. You will also be able to see who has made changes and when.
Account Hygiene
It is important that you manage your data appropriately in Kobas. This is because the longer you trade with us, the more data your account will accumulate. The more data you have, it is more important that the data is accurate and still relevant, thus reducing both performance issues, and room for human error.
Please read our guide on Good Account Hygiene here.